The ACD 31075 Tax Registration Update form is a document used by businesses in New Mexico to report changes in their tax registration status. This form allows businesses to update essential information such as ownership, business name, and filing status with the New Mexico Taxation and Revenue Department. Completing this form accurately ensures compliance with state tax regulations and helps maintain proper records for tax purposes.
Here are key takeaways for filling out and using the ACD 31075 Tax Registration Update form:
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Filling out the ACD 31075 Tax Registration Update form can be a straightforward process, but there are common mistakes that people often make. One frequent error is failing to provide the correct New Mexico Taxation and Revenue Department Identification Number (NM TRD ID#). This number is essential for tracking your business, and if it's incorrect, it could lead to delays or complications in processing your application.
Another mistake is not updating the Federal Employer Identification Number (FEIN) when necessary. If your business structure changes, such as moving from a sole proprietorship to a corporation, you may need a new FEIN. Omitting this update can create issues with tax reporting and compliance.
People sometimes overlook the importance of clearly indicating the business name and any "Doing Business As" (DBA) names. It's vital to ensure that these names match what is on record with the Taxation and Revenue Department. Mismatches can lead to confusion and potential legal issues down the line.
Another common oversight is neglecting to specify the effective date for changes in business status or other updates. Without this date, it may be unclear when the changes take effect, leading to misunderstandings regarding tax obligations or business operations.
Additionally, when indicating whether the business will pay wages to employees in New Mexico, some individuals forget to check the appropriate box. This simple step is crucial, as it determines your obligations for state income tax withholding.
People also often fail to provide a brief description of the nature of the business. This information helps the Taxation and Revenue Department classify your business correctly and can impact your tax obligations. A vague or missing description can lead to complications in the future.
Another mistake is not attaching additional pages when necessary, especially when updating multiple business locations or owners. Each additional location or partner must be documented clearly to avoid confusion and ensure compliance with state regulations.
Lastly, many individuals forget to sign the form. Without a signature, the form is not valid, and it will not be processed. It’s essential to ensure that the form is signed by an authorized individual, such as an owner or corporate officer, to validate the updates.
ACD - 31075
State of New Mexico - Taxation and Revenue Department
Rev. 12/14
BUSINESS TAX REGISTRATION UPDATE
N
E
W M E
X I
C O
PLEASE TYPE OR PRINT IN BLACK INK - Instructions on reverse
CURRENT INFORMATION
1. New Mexico Taxation and Revenue Department Identiication Number (NM TRD ID#)
2. Federal Employer Identiication Number: (FEIN)
0 ____ - ____ ____ ____ ____ ____ ____-00 _____
____ ____ - ____ ____ ____ ____ ____ ____ ____
3. Business Name
4. DBA (if applicable)
NEW INFORMATION
FILL IN THOSE BOXES BELOW FOR WHICH A CHANGE IS BEING REPORTED
5. q
Change the business registration status to: ACTIVE/CLOSED (circle one)
6. q Change the business Start Date to:
/
Efective Date:
(Note: When ownership has changed a new NM TRD ID# must be obtained.)
7. Business Name
DBA (if applicable)
Business Phone Number (
)
Ext.
Other Phone Number (
Mailing Address
City
State
Zip Code
Business Location Address (not a PO Box)
Add other physical location (Attach additional pages if necessary)
8. Will business pay wages to employees in New Mexico?
9. Workers Compensation Fee?
q ADD
q
Yes
No
q DELETE
10. Seasonal Businesses Only - Change the business season to:
Season Start Month:
Season End Month
11. Change the CRS Filing Status to:
q MONTHLY
QUARTERLY
SEMI-ANNUALLY
(NOTE: Please review the iling status requirements on reverse before requesting a change.)
12. Primary type of business in New Mexico (Check all that apply)
13. Give a brief description of nature of business.
ADD
DELETE
ADD DELETE
Accommodation, Food Services, and Drinking Places
Manufacturing
Administration and Support Services and Waste
q Mining and Oil and Gas Extraction
Management and Remediation Services
q Professional, Scientiic and Technical Services
Agriculture, Forestry, Fishing and Hunting
q Real Estate and Leasing of Real Property
Arts, Entertainment and Resource Management
q Rental and Leasing of Tangible Personal Property
Construction
Retail Trade
Educational Services
Transportation and Warehousing
Finance and Insurance
Utilities
Government
Wholesale Trade
Health Care and Social Assistance
Other Services
14. Federal Employer Identiication Number (FEIN) ____ ____ - ____ ____ ____ ____ ____ ____ ____
15. Liquor License Type/Number : __________________________
18. Special Tax Registration Information - Only update if a change is necessary.
CHANGE
(Note: A Special Tax Registration must be completed when adding an activity below.
Gasoline Sales
qADD
qDELETE
Severing Natural Resources
16. Secretary of State Business ID Number : _____________________
Special Fuels
Processing Natural Resources
Cigarette Sales
Water Producer
17. RLD Contractor’s License Number : ______________________
q CHANGE
Tobacco Products
Gaming Activities
19.
Are you closing a business?
You may want to request a Letter of Good Standing or a Certiicate of No Tax Due. See instructions on the back of this form.
20. Before updating Owners / Partner / Corporate Oicers / Association Members / Shareholders information below, please see the instructions on the reverse side of this form.
(Attach additional pages if necessary.)
# 1
q Add
q Change
q Delete
# 2
SSN
NAME & TITLE
ADDRESS
PHONE & E-MAIL
21. I declare that the information reported on this form and any supplementa page(s) is true and correct.
Print Name
Title
Signature
Date
Send original to any Taxation & Revenue Department oice listed on the back of this form. Please keep a copy for your iles.
This business tax registration update is to be used for the following tax programs: Gross Receipts, Compensating, Withholding, Workers Compensation Fee, Gasoline, Special Fuels, Cigarette, Tobacco Products, Severance, Resource, Water Producers and Gaming Activities. All attachments must contain the business name and New
Mexico Taxation and Revenue Department Identiication Number (NM TRD ID#). Should you need assistance completing this update, please contact the department at one of the ofices listed below.
COMPLETE ONLY THE AREAS TO BE UPDATED OR CHANGED – If the ownership of a proprietorship has changed, a new NM TRD ID# is required (i.e. A proprietorship has now become a corporation; a different family member is now taking ownership of the family business, etc). If the owner- ship of a partnership has changed (i.e. a partner is no longer involved or you wish to add a partner) a new NM TRD ID# is required.
1.Provide the New Mexico Taxation and Revenue Department Identiication Number (NM TRD ID#)
2.Provide the Federal Employer Identiication Number (FEIN) if applicable. If the FEIN has changed as a result of an ownership change, a new NM TRD ID# is required.
3.Provide the current business name and name the business is Doing Business As (DBA) (as it appears on Taxation and Revenue Department records before the change is made).
4.Enter the name you are DOING BUSINESS AS if applicable.
5.Change the business registration status to ACTIVE or CLOSED. Circle one. Provide an effective date for the status change.
6.Change the Business Start Date if the date originally indicated is incorrect and no business activity has occurred.
7.Change as needed the Business Name, DBA, Business Phone Number and Extension, Other Phone Number, Mailing Address, Business Location Address and add any other physical locations. (Attach additional pages if necessary). Complete ONLY items that have changes.
8.Check Yes or No. Every employer, including employers of some agricultural workers, who withhold a portion of an employee’s wages for payment of federal income tax, must withhold NM income tax..
9.Check the box to Add or Delete the Workers’ Compensation Fee status. Provide an effective date when you become (or plan to become) a covered employer or are no longer subject to the fee. For more information contact the Workers’ Compensation Administration at (505) 841-6000 or www.workerscomp.state.nm.us.
10.Seasonal Businesses only – When the business is engaged in business activity outside the Business Season, the entity is no longer a Seasonal Business. Indicate the new Business Season for a seasonal business only.
11.Request to change the CRS iling Status to Monthly, Quarterly, or Semi-annually. Please be guided by the following iling status requirements:
a)Monthly – due by the 25th of the following month if combined taxes due average more than $200 per month or if you wish to ile monthly regardless of the amount due. Monthly periods are from the 1st of each month to the last day of each month.
b)Quarterly- due by the 25th of the month following the end of the quarter if combined taxes due for the quarter are less than $600 or an average of less than $200 per month in the quarter. Quarters are January 1st - March 31st; April 1st – June 30th ; July 1st – September 30th ; October 1st – December 31st.
c)Semiannual due by the 25th of the month following the end of the 6-month period if combined taxes due are less than $1,200 for the semiannual period or an average less than $200 per month for the 6 month period. Semiannual periods are January 1st - June 30th; July 1st – December 31st.
12.Add or Delete the business activity in which the business is engaged. More than one business activity can be selected. Please describe all business activities that are "added". If you are unsure as to your entity's business classiication, please contact one of ofices listed below.
13.Briely describe the nature of the type(s) of business in which you will be engaging. The lack of information may affect the type of NTTC for which you qualify.
14.Add or Delete the Federal Employer Identiication Number (FEIN), issued by the Internal Revenue Service. If the FEIN has changed as a result of an owner ship change, a new NM TRD ID# is required.
15.Liquor License Type/Number. - Add, Delete or Change the Liquor License Type/No. issued by the Alcohol and Gaming Division of the Regulation and Licensing
Department.
16.Secretary of State Business Number. – Add, Delete or Change the Business Number issued by the Secretary of State.
17.RLD Contractor's License Number. – Add, Delete, or Change the License Number issued by the Construction Industries Division of the Regulation and Licensing
18.Special Tax Registration information – Add or Delete an activity, which qualiies for Special Tax purposes. A Special Tax Registration form must be com pleted when adding an activity. Taxpayers selling, leasing, or transferring a liquor license should request a letter of no objection from the Taxation & Revenue
19.Check this box if you are closing a business. Proprietorships may want to request a Letter of Good Standing from the Department to verify that there are no outstanding liabilities or non-iled reports for the business you are closing. Corporations dissolving or withdrawing from doing business in New Mexico should request a Corporate Certiicate of No Tax Due and contact the Public Regulation Commission. Purchasers/Lessee’s (Successor in Business) of a business, license, or permit may also request a Certiicate of No Tax Due to ensure they are not liable for any taxes due the department by the seller or lessor. A Request for Tax Clearance or Letter of Good Standing can be downloaded at www.tax.state.nm.us/. For additional information, please contact one of the ofices listed below.
20.You may update an owner’s or partner’s address, telephone number, or e-mail address. You may add, change, or delete Corporate Oficers, Association Members, or Shareholders and their corresponding address, telephone number, or e-mail address. If you are unsure if a new NM TRD ID# is required, please contact the department at one of the ofices listed below. Note: When ownership has changed, a new NM TRD ID# must be obtained.
21.he registration update should be signed by an Owner, Partner, Corporate Oicer, Association Member, Shareholder, or authorized representative.
Return this form and all attachments to one of the ofices listed below.
Taxation & Revenue Department
Manuel Lujan Sr. Building
2540 El Paseo, Bldg #2
400 N. Pennsylvania Ste.200
1200 South St. Francis Dr.
PO Box 607
PO Box 1557
PO Box 5374
Las Cruces, NM 88004-0607
Roswell, NM 88202-1557
Santa Fe, NM 87502-5374
(575) 524-6225
(575) 624-6065
(505) 827-0951
5301 Central NE
3501 E. Main St., Suite N
PO Box 8485
PO Box 479
Albuquerque, NM 87198-8485
Farmington, NM 87499-0479
(505) 841-6200
(505) 325-5049
The ACD 31075 Tax Registration Update form is essential for businesses in New Mexico to update their tax registration information. Several other documents may accompany this form to ensure compliance and proper record-keeping. Below is a list of common forms and documents often used alongside the ACD 31075.
These documents help ensure that businesses remain compliant with state regulations and maintain accurate records. It is important to gather all necessary forms when submitting the ACD 31075 to avoid delays in processing.
When filling out the ACD 31075 Tax Registration Update form, here are some important dos and don’ts to keep in mind:
Misconception 1: The ACD 31075 form is only for new businesses.
This form is not limited to new businesses. It is designed for any business that needs to update its tax registration information, whether it is a new entity or an existing one. Changes in ownership, business status, or contact details can all be reported using this form.
Misconception 2: Submitting the form guarantees immediate processing.
Misconception 3: Only one section of the form can be filled out.
Misconception 4: The form does not require a signature.